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Privacy Policy
Last updated: 25/12/2024

1. Data Controller

Protecting your personal data is of utmost importance to us. In accordance with the Law No. 6698 on the Protection of Personal Data ("KVKK"), POLMEK ("Company", "we", "our"), in its capacity as the Data Controller, processes your personal data lawfully and in good faith, accurately and up to date when necessary, for specific, explicit, and legitimate purposes, connected, limited, and proportionate to the purposes for which they are processed. With this Privacy and Personal Data Protection Policy, we aim to inform you on the following matters:

  • Which personal data of yours is processed,

  • The purposes for which your personal data is processed,

  • Legal grounds for data processing,

  • With whom your personal data may be shared,

  • Methods of collecting personal data,

  • Your rights under Article 11 of the KVKK.

2. Collected Personal Data

Depending on how you use our website, the following personal data may be processed:

  • IP address,

  • Browser type and version,

  • Device information,

  • Operating system information,

  • User Agent information,

  • Access date and time information,

  • Website usage and navigation information,

  • Cookie data,

  • Visited pages,

  • Referring websites,

  • Technical system logs (log records),

  • Other analytical data generated during your use of the website.

Said personal data is collected electronically, entirely or partially by automated methods, through cookies, web server logs, analytics tools, and similar technologies.

3. Purposes of Processing Personal Data

Your personal data may be processed for the following purposes:

  • Ensuring the secure, uninterrupted, and healthy operation of our website,

  • Improving website functionality and user experience,

  • Conducting statistical analyses and measuring website performance,

  • Executing information security processes,

  • Preventing unauthorized access and misuse,

  • Developing our products and services,

  • Executing customer relations processes,

  • Fulfilling legal obligations,

  • Responding to requests from authorized judicial and administrative authorities,

  • Establishing, exercising, and protecting our legal rights.

Your personal data is processed solely for specific, explicit, and legitimate purposes, and is not processed in a manner incompatible with these purposes.

4. Legal Grounds for Processing Personal Data

Your personal data is processed based on one or more of the following legal grounds pursuant to Articles 5 and 6 of the KVKK:

  • It being necessary to process personal data of the parties to a contract, provided that it is directly related to the establishment or performance of the contract,

  • Our company fulfilling its legal obligations,

  • Data processing being mandatory for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject,

  • Your explicit consent being present in cases where explicit consent is required under relevant legislation.

5. Transfer of Personal Data

Your personal data may be transferred to the following persons and institutions in accordance with the legislation in force and to the extent necessary:

  • Authorized public institutions and organizations,

  • Judicial authorities,

  • Service providers,

  • Information technology infrastructure providers,

  • Hosting service providers,

  • Cloud service providers,

  • Website analysis service providers,

  • Business partners,

  • External consultants,

  • Suppliers,

  • Affiliates and group companies when necessary.

In cases where personal data needs to be transferred abroad, such transfers will be carried out in accordance with the provisions of Article 9 of the KVKK and by taking necessary technical and administrative security measures.

6. Retention Period of Personal Data

Your personal data will be stored only for the period necessary to fulfill the purposes specified in this Policy and to fulfill the obligations arising from the relevant legislation.

Upon the expiration of the retention period, your personal data will be deleted, destroyed, or anonymized in accordance with the provisions of the KVKK and the Regulation on the Deletion, Destruction, or Anonymization of Personal Data.

7. Cookie Policy

Cookies are small text files saved on your computer, tablet, or mobile device by the internet sites you visit. Cookies are used to ensure the proper operation of the internet site, improve the user experience, and perform analyses regarding the use of the internet site. Cookies can only store information created by themselves on your device and cannot access other data on your device.

Types of Cookies We Use

The following types of cookies may be used on our website:

  • Strictly Necessary Cookies: These cookies are mandatory for the website to function properly and cannot be disabled in our systems. They are generally created during actions such as security verification procedures, session management, and remembering your privacy consent preferences.

  • Functional Cookies: These cookies allow us to provide you with a more personalized experience by remembering your user preferences, such as language preferences, regional settings, and accessibility options.

  • Performance and Analytical Cookies: These cookies allow us to analyze how visitors interact with and use our website through aggregated and anonymous statistical data. This helps us measure website performance, identify traffic bottlenecks, and improve the overall user experience. Examples of analysis technologies used include Google Analytics, Microsoft Clarity, and similar tools.

  • Marketing and Advertising Cookies: Subject to your explicit consent where required by relevant legislation, marketing and tracking cookies may be used. These cookies are utilized to track visitors across websites to display relevant, personalized advertisements, measure ad performance, and analyze the effectiveness of digital marketing campaigns.

Cookie Duration (Lifespan of Cookies)

Cookies used on our website may vary in terms of their duration:

  • Session Cookies: Temporary cookies that remain on your device only while your browser is open and are automatically deleted when you close your browser.

  • Persistent Cookies: Cookies that remain stored on your device for a predetermined period or until you manually delete them via your browser settings, allowing the website to recognize you on your return visits.

Management and Control of Cookies

You have the full right to accept, reject, or customize cookies at any time by configuring your browser settings or via our on-site cookie preference management panel. Please note that if you choose to disable strictly necessary or functional cookies, certain core features, security checks, or personalized functions of our website may not operate as intended or may become entirely unavailable.

8. Processing of Projects and Documents Transmitted via E-Mail

Project requests, request for quotations (RFQ), technical drawings, specifications, CAD files, photographs, and similar information and documents transmitted to us via www.polmek.com or POLMEK's official e-mail addresses may be processed for the purposes of evaluating your request, preparing quotations, executing engineering and production processes, and fulfilling legal obligations.

The projects, technical drawings, specifications, CAD files, and similar documents transmitted to us may be shared with suppliers, subcontractors, production business partners, technical consultants, engineers, experts, and technical service providers that POLMEK works with, solely limited to and to the extent necessary for these purposes, in cases where technical evaluation of the project, determination of alternative production methods, cost calculation, quotation preparation, execution of quality control processes, evaluation of production capability, or obtaining technical opinions are required. These shares are carried out by taking necessary technical and administrative measures in compliance with KVKK provisions.

Transmitting project-related information and documents to us means that you declare that you are legally authorized to share them and that such information and documents do not violate the intellectual and industrial property rights, trade secrets, confidentiality obligations of third parties, or the legislation in force.

9. Rights of the Data Subject

In accordance with Article 11 of the KVKK, you have the following rights:

  • To learn whether your personal data is being processed,

  • To request information if it has been processed,

  • To learn the purpose of processing and whether they are used in accordance with their purpose,

  • To know the third parties to whom personal data is transferred domestically or abroad,

  • To request correction if personal data is incomplete or incorrectly processed,

  • To request deletion or destruction of personal data within the framework of the conditions stipulated in the law,

  • To request notification of correction, deletion, or destruction operations to third parties to whom personal data has been transferred,

  • To object to the emergence of a result against you by analyzing the processed data exclusively through automated systems,

  • To demand the compensation of the damage in case you suffer damage due to unlawful processing of personal data.

You can submit your applications regarding these rights to us in accordance with the provisions of the Communiqué on Application Procedures and Principles to the Data Controller.

10. Information Security

POLMEK  implements appropriate technical and administrative security measures to protect your personal data against:

  • Unauthorized access,

  • Unlawful processing,

  • Loss,

  • Destruction,

  • Disclosure,

  • Alteration,

  • Misuse.

These security measures are regularly reviewed and updated in line with technological developments and legal regulations.

11. Contact Information

You are completely free to accept or not accept the processing of only the necessary personal data for us to perform analyses to provide you with services, in accordance with this privacy and personal data processing policy. If you continue to use the site, it will be assumed by us that you have accepted, and for more detailed information, please do not hesitate to contact us via the email address info@polmek.com.

12. Policy Changes

POLMEK  reserves the right to modify or update this Privacy and Personal Data Protection Policy at any time in line with changes that may occur in the applicable legislation or operational requirements. The current version of the Policy enters into force from the date it is published on our website.